IVF EMR & Patient Records

IVF EMR Software,
Every Couple’s
Records in One Place

Purpose-built IVF EMR & patient records for fertility clinics in India, with couple-based charts with ABHA linking, structured infertility history and hormone templates, live follicle monitoring, e-signed consents and every IUI, IVF, ICSI and FET cycle on one timeline.

40%

less charting time per IVF consult

100%

of the couple’s cycle history on one record

0

paper patient files in the OPD

ConceiveX IVF EMR dashboard on laptop and mobile, showing patient records, IVF cycles, embryology lab, prescriptions and treatment plans

What is an IVF EMR?

An IVF EMR is the electronic medical record built for fertility treatment. Alongside history, investigations and prescriptions, it holds the parts a general EMR has no place for: stimulation charts, scan and hormone trends, OPU and embryology results, and consent under the ART Act. ConceiveX keeps one record per patient across every branch.

Inside the IVF EMR & patient record

Built Around the Couple, Not the Visit

Hospital EMRs file one patient per visit. IVF treats a couple through a cycle, so the ConceiveX EMR opens on the couple chart and adds every scan, dose and consent to one record.

  1. 01

    Couple-Based Patient Charts

    Both partners on one record, with linked results, shared documents and one timeline.

    Anjali & Rohit · P-1250

  2. 02

    ABHA-Linked Patient Records

    Verify each partner’s ABHA at registration and share on ABDM with consent.

    ABHA verified · consent 90 d

  3. 03

    IVF Clinical Templates

    History, hormone, semen and scan templates, editable per doctor.

    AMH 2.1 · FSH 7.2 · AFC 14

  4. 04

    Follicle & Hormone Charts

    Oestradiol, LH and endometrium plot against follicle size, automatically.

    D9 · lead 17 mm · E2 1,240

  5. 05

    IVF Protocol & Prescriptions

    Pick a protocol and the medication schedule and visit dates fill in automatically.

    Antagonist · Gonal-F 225 IU

  6. 06

    Complete IVF Cycle History

    Every IUI, IVF, ICSI and FET with outcomes, on one record across branches.

    IUI ×2 · ICSI · FET · ICSI

Six capabilities, one patient record. Nothing is retyped between front desk, OPD, scan room and lab.

Explore the IVF EMR

Couple-based IVF patient record

Two Partners, One IVF Patient Record, One ABHA-Linked Identity Each

Register the couple once in the IVF EMR. Each partner keeps their own ABHA health number, results and prescriptions, while shared documents, consents and the treatment timeline live on the couple chart that doctors, embryologists and the front desk all read.

  • Partner-linked demographics, identity documents and ABHA verification captured at IVF registration
  • One shared IVF treatment timeline with every scan, dose, lab result and payment
  • Doctor, embryologist and counsellor notes on the same patient record, role-scoped
app.conceivexsoftware.in · Couple chartLIVE
AR

Anjali & Rohit Sharma

Couple P-1250 · Dr. Mehta · ABHA linked

ICSI · Cycle 2Consents 0/3

AMH

0 ng/mL

AFC

0 Day 2

Semen

0 M/mL

58% motile

Past cycles

0 IUI

2024 · negative

Timeline

09 SepDay-9 scan · lead follicle 17 mm
05 SepE2 1,240 pg/mL · dose unchanged
01 SepStimulation started · Gonal-F 225 IU
22 AugConsents signed · both partners

Partners

Anjali

32 · F · ABHA 91-xxxx-4410

Rohit

34 · M · ABHA 91-xxxx-7723

Open couple chart →

IVF clinical templates

Infertility History, Hormones, Semen and Scans in Fertility-Specific Templates

Stop typing free text into a generic OPD note. Every entry in the IVF EMR is structured, so hormone values trend, out-of-range results flag and records export without re-entry.

  • Infertility history, hormone panel, semen analysis and baseline scan templates built for IVF
  • Editable per fertility specialist, with units, reference ranges and mandatory fields
  • Auto-flags for out-of-range values and repeat-test reminders on the patient record
app.conceivexsoftware.in · Clinical templatesDraft
Infertility historyHormone panelSemen analysisBaseline scanFollicle scanProtocol & Rx

Hormone panel · Day 2

Dr. Mehta template · mandatory fields marked

0/6

FSH

mIU/mL

LH

mIU/mL

E2

pg/mL

AMH *

ng/mL

TSH

µIU/mL

Prolactin

ng/mL

Auto-flagAMH normal for ageRepeat TSH in 6 wksSave panel

IVF stimulation monitoring

Follicle & Hormone Charts That Plot Themselves

Enter the Day-5 scan into the IVF EMR from the OPD and the couple’s chart updates with follicle sizes, oestradiol and endometrial thickness against the stimulation day, with the trigger window suggested from your protocol.

  • Lead follicle, cohort and endometrium recorded per scan day
  • Oestradiol, LH and progesterone plotted on the same axis of the patient record
  • Stimulation dose changes recorded against the day they happened
app.conceivexsoftware.in · Monitoring chartLIVE

Stimulation monitoring · Cycle 2

Lead follicle (bars) · E2 pg/mL (line) · endometrium 8.6 mm

Day 9Trigger window Day 10–11
8 mm11 mm13 mm15 mm17 mmDAY 1No follicle · E2 45D1D3D5D7D9D10

IVF cycle history & consents

Every IVF Cycle, Every Consent, Audit-Ready

Every IUI, IVF, ICSI and FET attempt with outcomes in one scrollable patient history, alongside e-signed consents, ART Act forms and uploaded documents with version history in the same EMR.

  • Complete IUI, IVF, ICSI and FET history on one patient record across years and branches
  • e-Signed IVF consents for both partners in English, Hindi or Gujarati
  • Identity, marriage and lab documents attached to the couple record and verified
app.conceivexsoftware.in · History & consentsAudit trail on

Treatment history

2 branches
2026

ICSI · Cycle 2

In progress · Day 9

Day 0 / 12
2025

FET · 1 blastocyst (4AA)

Negative beta · 12 Nov

2025

ICSI · Cycle 1

11 oocytes · 6 blastocysts · 5 frozen

2024

IUI × 2

Letrozole · negative

Consents & documents

0/5 complete

ICSI treatment consent

Signed · both · Hindi

v1

Embryo freezing consent

Signed · both · Hindi

v1

ART Act Form 8

Signed · counsellor S. Iyer

v1

Aadhaar + marriage certificate

Uploaded · verified

v1

Semen analysis report (PDF)

Awaiting Rohit’s e-sign

Request e-sign
Export ART Act bundle3 PDFs · 1.2 MB

How it works

From Registration to Monitoring in Four Steps

1

Front desk

Register

Create the couple, link ABHA and collect e-consents from both partners.

2

Fertility specialist

Assess

Capture history, hormone panel, semen analysis and baseline scan in templates.

3

Fertility specialist

Plan

Choose a protocol and the medication schedule and visit calendar generate themselves.

4

OPD & scan room

Monitor

Log follicle scans and hormones from the OPD and the charts and trigger window update live.

Connects toLab analysersUltrasound (DICOM)ABDM / ABHAWhatsAppTallyPayment gatewaysEmbryology lab modulePatient portal

Paper vs generic EMR vs ConceiveX

Why a Hospital EMR Does Not Fit an IVF Clinic

Paper registers
Generic hospital EMR
ConceiveX IVF EMR
Both partners on one record
Two files, cross-referenced by hand
Two patients, linked by a note
One couple chart, partner-linked
Hormone & follicle trends
Hand-drawn or none
Free-text values
Auto-plotted per cycle day
Fertility-specific templates
Printed forms
Generic OPD notes
Infertility history, semen, scan, protocol
Cycle history across IUI/IVF/FET
Scattered across registers
Separate visits, no cycle concept
One timeline with outcomes
ART Act consents & forms
Paper, filed per couple
Scanned PDFs
e-Signed, versioned, audit-ready
Registry & audit exports
Weeks of collation
Manual spreadsheets
One-click ICMR and ART Act exports

From IVF clinics using the EMR

One Couple Record, the Same Relief

Both partners finally sit on one chart. The Day-9 scan I enter in the OPD is on the couple record, plotted against E2, before they reach the billing desk.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, PuneCouple-based charts
I open the couple's EMR from the lab bench and see the stimulation history, the trigger time and the consents without asking the OPD for a file.
Sneha IyerChief Embryologist, Genesis IVF Lab, ChennaiCycle history
When the ART authority asked for a couple's complete file, our EMR exported the consents, Form 8 and cycle history in one bundle. It used to take a week of photocopying.
Rahul MenonGroup CEO, Nurture IVF NetworkART Act exports

Pricing

Simple, Transparent IVF EMR & Patient Records Pricing

Every plan includes the IVF EMR with couple-based charts, secure cloud hosting and migration of your existing patient records. Add cycle tracking, embryology and billing as your clinic grows.

Save ₹200/mo annually

Starter

5–25 licences

Couple-based EMR for new and small IVF clinics

₹1,700 /month

Billed monthly

Get Started
  • Patient EMR & Records
  • Appointment Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited invoices & devices
  • Patient CRM
  • 6 staff logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

EMR plus cycle tracking for growing IVF centres

₹1,500 /month

Billed monthly

Get Started

Everything in Starter, plus

  • IVF Cycle Management
  • Tally & Accounting Integration
  • Payment Services
  • Patient Portal
  • Insurance & TPA Billing
  • 10 staff logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

EMR, lab and consents for fertility hospitals

₹1,300 /month

Billed monthly

Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited Cycle Tracking & Reports
  • 30 staff logins
  • Donor & Cryo Inventory
  • Embryology Module
  • Lab & Diagnostic Integrations
  • Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

One patient record across every centre

Custom pricing

Tailored for your network of clinics

Get Started

Everything in Advanced, plus

  • Unlimited staff logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Prices are per licence for the IVF EMR & Patient Records platform and are final and non-negotiable to ensure fairness for every clinic.

ConceiveX · IVF EMR Demo

See the IVF EMR Record a Full Couple Journey

Watch a couple registered with ABHA, their history and hormone panel captured in templates, follicle scans plotted live and every cycle and consent kept on one record.

Book an EMR Walkthrough www.conceivexsoftware.in
ConceiveX IVF dashboard, patient management, appointments, embryo and lab records, billing and reporting

Security & Compliance

Power Your IVF Practice with ConceiveX
India’s Secure, Compliant IVF Platform

Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

FHIR Compliant

IVF cycle, lab and patient records interoperable on the FHIR standard.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Rated by IVF clinicians

India’s Top-Rated IVF EMR & Patient Records Software

Rated for its couple-based patient records by IVF specialists, embryologists and front-desk teams on every major software review platform.

SoftwareSuggest badge

5.0/5

SoftwareSuggest

User Most Likely to Recommend, Winter 2023

Slashdot badge

5.0/5

Slashdot

Verified user reviews

Capterra badge

4.6/5

Capterra

Rated by IVF EMR users

Software Advice badge

4.8/5

Software Advice

Rated for IVF patient records

SourceForge badge

5.0/5

SourceForge

5-star user reviews

Before you ask

Questions About the IVF EMR

TrialCan I import records from my current EMR or paper files?

Yes. Our onboarding team migrates patient demographics, infertility history and past cycle summaries, with a validation report before go-live. Paper files can be scanned and attached to the couple record. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialCan we trial the EMR with real couples?

Yes. Register a few real couples, chart a consult and a scan, and see the follicle plot build. Data stays if you continue and is deleted on request if you do not. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialDoes the trial include ABHA linking?

Yes. The trial runs against the ABDM sandbox, so you can create an ABHA at the front desk and see the record link. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialAre the IVF clinical templates in the trial?

Yes. Consult, scan, semen analysis and hormone templates are pre-loaded, and you can edit them during the trial. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialCan we import our existing records into the trial?

Yes. A specialist imports a sample of demographics and history so the trial looks like your clinic, not a demo. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialHow long is the free trial?

Fourteen days, with the EMR and every other module on, no card. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialCan both partners log into the patient app during the trial?

Yes. Invite the couple and each partner sees their own results, consents and shared appointments. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialCan the trial run alongside our current EMR?

Yes. Most clinics chart a handful of couples in both for a week to compare. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

TrialWho sets up the trial?

A named specialist loads your templates and price list on day one and checks in on day three and day ten. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

SupportDoes the IVF EMR work offline in the OPD?

The application keeps the active patient list available, and notes and scan entries are saved to the record automatically when the connection returns. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportWho helps if a doctor cannot find a couple's record?

The seven-day support line on +91 8860 460 800. Search questions are the most common ticket and are answered in minutes. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportCan support fix a wrongly merged couple record?

Yes, with your permission. Records are split with the full history preserved and the action logged. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportIs there in-app help on the EMR screens?

Yes. Every consult, scan and template screen links to its article and role video. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportWhat if the EMR is slow in the OPD?

Call or use in-app chat. Core screens keep working on a weak connection and sync when it returns. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportCan support build a custom template for us?

Yes. Send the paper form and a specialist builds the template, usually within two working days. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportDoes support cover the patient app?

Yes. Couples' access issues come to the same line, and your front desk can reset access in one click. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportHow fast are EMR tickets answered?

Phone picked up within three rings; anything blocking charting is treated as P1 with a callback in 15 minutes. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

SupportCan we get a refresher on the EMR for new doctors?

Yes. Your success manager runs a one-hour session for new clinicians whenever you ask. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

ComplianceHow does ABHA linking work at registration?

The front desk creates or verifies an ABHA health number with Aadhaar or a mobile one-time code. Records can then be shared on the ABDM network only with the patient’s consent. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceCan a couple's record be shared with a referring gynaecologist?

Yes, with consent. The referrer gets a read-only view of the parts you choose, and every access is logged. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceDoes the EMR meet ART Act record-keeping rules?

Yes. Couple records hold the forms, consents and registers the Act requires, with retention tracked per record. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceAre EMR edits audited?

Every view and edit is logged with user, time and device, and the log exports for inspections. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceCan we produce a couple's complete file for an inspector?

One click exports consents, Form 8, cycle history and the audit trail as a single bundle. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceIs the EMR DPDP Act compliant?

Yes. Your clinic is the data fiduciary and ConceiveX the processor, with a Data Processing Agreement in writing. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceHow are donor-conceived records coded?

Donor identities are coded on the couple record and stored separately, as the Act requires. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceDoes the EMR support the ICMR registry?

Yes. Registry submissions export from the couple records with validation. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

ComplianceCan a consent block a step in the EMR?

Yes. A missing or withdrawn consent blocks the dependent clinical step and shows why. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

TrainingCan both partners see their records?

Yes. Each partner gets portal access to their own results, prescriptions and upcoming visits, with shared documents visible to both. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingHow long does a doctor need to learn the EMR?

About an hour. The consult and scan screens follow the paper sheets most clinics already use. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingIs there an EMR video for the front desk?

Yes. Registration, ABHA creation and couple search are covered in three short videos. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingAre EMR videos available in Hindi?

Yes. Every EMR role video has Hindi and English versions with captions. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingCan nurses train on the EMR separately?

Yes. The nursing track covers dose plans, injection logs and vitals on the tablet. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingIs there a training workspace for the EMR?

Yes. Sample couples with full histories to practise on before go-live. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingDo you train on custom templates?

Yes. Once your templates are built, the training session uses them, not the defaults. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingHow is new-staff EMR training handled after go-live?

The role track in the Help Center takes a new hire from login to first consult in an afternoon. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

TrainingAre there printable EMR quick guides?

Yes. One-page guides for registration, consult, scan and results. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

IntegrationsIs the EMR available in Hindi and Gujarati?

The interface, consent forms and patient-facing documents are available in English, Hindi and Gujarati. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsCan scan images go straight into the couple record?

Yes. Follicle measurements and images import over DICOM from most ultrasound machines. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsDo lab results land in the EMR automatically?

Yes. Thyrocare, Dr Lal, Metropolis and others post results over FHIR into the couple record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsDoes the EMR connect to the embryology module?

They are one record. The lab reads the stimulation history and the doctor sees embryo grades without asking. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsCan the EMR share records with a hospital HIS?

Yes. HL7 and FHIR interfaces for admissions, pharmacy and billing. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsDoes the EMR work with ABDM?

Yes. NHA-approved, with ABHA creation at the front desk and FHIR health records. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsCan prescriptions from the EMR reach the pharmacy?

Yes. A prescription saved in the consult appears in the pharmacy queue and dispenses against the cycle. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsCan the EMR send reports on WhatsApp?

Yes. Reports, prescriptions and reminders go out on WhatsApp Business from the couple record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

IntegrationsIs there an API for the EMR?

Yes. REST endpoints and webhooks for patients, encounters, results and documents, documented publicly. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

ProductAre the scan and lab templates customisable?

Every template is editable per clinic and per doctor, including custom fields, units, reference ranges and mandatory checks. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductIs ABHA linking mandatory?

No. It is offered at registration and most couples accept. Records work the same way without it. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductWhy is the EMR couple-based rather than patient-based?

Because IVF treats two people as one case. Both partners sit on one chart with their own identities, results and consents. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductDoes the EMR include semen analysis and hormone charting?

Yes. Structured results plot automatically, so follicle growth and E2 trend without re-typing. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductCan the EMR hold old paper records?

Yes. Scanned pages attach to the couple record and are searchable by date and type. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductDoes the EMR support IUI as well as IVF?

Yes. IUI, IVF, ICSI and FET histories sit on the same couple record. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductCan a doctor dictate notes into the EMR?

Yes. Conceive AI drafts the consult note from dictation and the doctor reviews and signs. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductDoes the EMR work on a tablet in the OPD?

Yes. It runs in any browser, with large targets for tablet use, and keeps working on a lost connection. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

ProductCan we customise the consult screen?

Yes. Consult, scan and results templates are yours to edit, in Hindi or English. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Growth for a 10-login IVF clinic: ₹1,500 a login, ₹15,000 a month, plus GST.Full pricing ›Compare ConceiveX ›

14-day free trial · No credit card required

Set Up the IVF EMR for Your Kind of Clinic

Tell us your clinic type and how many doctors chart in the OPD. We will show you the couple record configured with your templates and protocols.

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