Solutions · Egg & Sperm Banks

Every Donor.
Every Straw.
One Register.

Banks do not fail on lab skill. They fail because the donor file, the tank map, the ART Act register and the clinic’s request live in four places, and the registry finds the gap before you do. ConceiveX puts every donor, straw and dispatch on one register and hands the bank this morning’s stock.

6

Tanks on one register

12

Partner clinics ordering

0

Straws unaccounted for at audit

Bank register 6 tanks · 1,240 straws · 12 partner clinics

Straws in stock

1,240

+48 this week

Active donors

86

6 in quarantine

Dispatches this month

132

all witnessed

Registry ready

97%

2 open items

Donor · profileStrawsCouples allocatedStatus
Donor 2281O+ · semen · Tank 2 24 released
Donor 2284B+ · semen · Tank 2 31 released
Donor 2286A+ · oocytes · Tank 4 8 released
Donor 2288O+ · oocytes · Tank 4 14 quarantine
Donor 2290A+ · semen · Tank 1 18 released
Donor 2291B+ · semen · Tank 3 6 low stock
Donor 2293O− · semen · Tank 1 22 released
Donor 2295AB+ · oocytes · Tank 5 10 on hold
Donor 2297O+ · semen · Tank 6 20 quarantine
Allocation barunder limitnear limit · dispatch checkedAnonymous donor codes only

Released from quarantine

Donor 2299, 16 straws available to order

Bank feed · live
09:04PuneDonor 2291 cleared quarantine · 12 straws released09:11HyderabadDispatch witnessed · dry shipper out09:26NashikConsent set version 4.2 signed · new donor09:40IndoreOrder placed · O+ donor, 2 straws09:52LucknowSecond witness missing on Donor 229510:02SuratStraws received · shipper temperature logged10:15KochiOutcome posted · clinical pregnancy10:21PuneRepeat HIV and hepatitis panel booked10:34NagpurUse count Donor 2284 · within ART Act limit10:47HyderabadLot Donor 2291 down to 6 straws11:06NashikOocytes vitrified · Donor 2288, 14 in 2 straws11:14VisakhapatnamOutcome overdue · 4 straws, 60 days11:23IndorePartner clinic added · ordering login only11:38PuneTank 4 top-up logged · levels normal11:49SuratRegistry return filed · September12:03LucknowDispatch blocked · screening unwitnessed12:12KochiStorage renewal invoiced · 18 straws12:25NagpurDonor matched · phenotype and blood group12:36PuneSemen freeze · Donor 2297, 20 straws12:48HyderabadRecall request sent · Donor 229109:04PuneDonor 2291 cleared quarantine · 12 straws released09:11HyderabadDispatch witnessed · dry shipper out09:26NashikConsent set version 4.2 signed · new donor09:40IndoreOrder placed · O+ donor, 2 straws09:52LucknowSecond witness missing on Donor 229510:02SuratStraws received · shipper temperature logged10:15KochiOutcome posted · clinical pregnancy10:21PuneRepeat HIV and hepatitis panel booked10:34NagpurUse count Donor 2284 · within ART Act limit10:47HyderabadLot Donor 2291 down to 6 straws11:06NashikOocytes vitrified · Donor 2288, 14 in 2 straws11:14VisakhapatnamOutcome overdue · 4 straws, 60 days11:23IndorePartner clinic added · ordering login only11:38PuneTank 4 top-up logged · levels normal11:49SuratRegistry return filed · September12:03LucknowDispatch blocked · screening unwitnessed12:12KochiStorage renewal invoiced · 18 straws12:25NagpurDonor matched · phenotype and blood group12:36PuneSemen freeze · Donor 2297, 20 straws12:48HyderabadRecall request sent · Donor 2291

The bank office view

Every Clinic We Supply, One Screen, This Morning.

Not a stock sheet reconciled by hand every month. The register the lab writes in is the register the bank reads, so every straw on this screen is where it says it is, today.

Pune Aarambh IVF 84 12 donors · 2 orders openStraws issued this quarter
Nashik Nandini IVF 41 6 donors drawnStraws issued this quarter
Hyderabad Nova Fertility 96 Lot Donor 2291 at 6 strawsStraws issued this quarter
Visakhapatnam Sneha Fertility 37 5 donors drawnStraws issued this quarter
Indore Sparsh IVF 52 8 donors drawnStraws issued this quarter
Surat Anvi IVF 63 9 donors drawnStraws issued this quarter
Nagpur Meher Fertility 44 7 donors drawnStraws issued this quarter
Lucknow Uttara IVF 58 8 donors drawnStraws issued this quarter
Kochi Kadavanthra IVF 33 4 donors drawnStraws issued this quarter
Bank office This quarter · Straws issued this quarter

Straws issued

508

Every straw dispatched to a partner clinic this quarter, by donor code, lot and witness. The bank sees which clinics are drawing down which donor lots.

Aarambh IVF · Pune8412 donors · 2 orders open
Nandini IVF · Nashik416 donors drawn
Nova Fertility · Hyderabad96Lot Donor 2291 at 6 straws
Sneha Fertility · Visakhapatnam375 donors drawn
Sparsh IVF · Indore528 donors drawn
Anvi IVF · Surat639 donors drawn
Meher Fertility · Nagpur447 donors drawn
Uttara IVF · Lucknow588 donors drawn
Kadavanthra IVF · Kochi334 donors drawn
Needs the bank office Hyderabad · lot Donor 2291

Nine partner clinics draw from one register. Illustrative bank, your own donors, tanks and partner clinics are loaded before the demo.

One donor consent set

Counsel Revises the Donor Consent Once.Every Donor File Has It by Monday.

Donor consents, screening panels, quarantine rules and dispatch procedures are published by the bank and versioned. A donor file can hold a documented exception, but it is visible, approved and dated, not a note in a folder.

Before · nine donor files, nine versions, missing checks

Donor 2281 · version 3.9

printed Jan 2025

CSQW

Donor 2284 · version 4.0

photocopy, no Hindi copy

CSQW

Donor 2286 · version 4.1

handwritten edit

CSQW

Donor 2288 · ?

undated, unwitnessed

CSQW

Donor 2290 · version 4.0

WhatsApp photo

CSQW

Donor 2291 · version 4.1

repeat screen missing

CSQW

Donor 2293 · version 3.9

two versions signed

CSQW

Donor 2295 · local

exception not recorded

CSQW

Donor 2297 · version 4.1

released before repeat test

CSQW

Nobody can say which consent donor 2293 signed, or whether her lot cleared quarantine before it shipped.

→

After · one consent set, four checks per donor

Bank office · 14 Sept 2026

Donor consent set version 4.2, anonymous donor

Approved by Dr. R. Menon · English, Hindi, Marathi

published
Donor 22814 of 4CSQW
Donor 22844 of 4CSQW
Donor 22864 of 4CSQW
Donor 22884 of 4CSQW
Donor 22904 of 4CSQW
Donor 22914 of 4CSQW
Donor 22934 of 4CSQW
Donor 22954 of 4version 4.2 + exception, clause 03
Donor 22974 of 4CSQW

C consent · S screening · Q quarantine cleared · W witnessed

Every donor screened after 14 Sept signs version 4.2, and no straw ships until all four checks are green. Donor 2295’s exception on clause 03 is a record, approved, dated, visible to the bank.

8 of 9

donor files re-signed on version 4.2 within 72 hours

1

documented exception, approved by the medical director

0

straws shipped before quarantine cleared

One donor, four places

The Straw Travels.The Record Does Not Have to Be Carried.

No courier slips, no photocopied donor profiles. Screening to outcome, one donor record.

Collection centreDay 1

Screening and Consent

Donor 2291 opened, ABHA-linked. Screening panel, counselling and consent set version 4.2 signed on the tablet.

Checked on the record

ConsentScreening
Bank labDay 1–180

Quarantine and Release

Semen processed and frozen into 24 straws. The lot stays in quarantine until the repeat infection screen clears it.

Checked on the record

QuarantineWitnessed
Bank cryoDay 180 onward

Stored and Matched

Straws held by tank, canister and goblet against the donor code. Matched to a couple on phenotype and blood group.

Checked on the record

Tank mapUse count
Partner clinicDispatch day

Dispatch and Use

Dry shipper leaves with a witnessed transfer note. The clinic thaws, uses and reports the outcome back to Donor 2291.

Checked on the record

Transfer noteOutcome

Every straw moves with a chain of custody

Every movement from tank to shipper to clinic is witnessed, timestamped and printable as a transfer note. No WhatsApp photographs of a goblet label.

Use limits enforce themselves

The register counts every use of every donor across every clinic, and blocks a dispatch that would breach the ART Act limit.

Anonymity holds end to end

Clinics and couples see a donor code and phenotype, never a name. Identity stays with the bank, as the Act requires.

Roles, access and isolation

Bank Visibility Without Giving Every Clinic a Key to Every Donor.

A partner clinic sees donor codes, phenotypes and its own dispatches, never a donor’s identity or another clinic’s orders. The donor coordinator sees identity. The lab sees tanks and straws.

Bank · 6 tanks

Fees · Sept

₹37.9 L

Hyderabad clinic₹7.2 L
Pune clinic₹6.2 L
Surat clinic₹4.7 L
Lucknow clinic₹4.3 L
Hidden · donor identity

Bank director

Every clinic, stock and fees. Donor codes only, never identities.

Bank · medical

Quarantine · this week

Donor 2288 · repeat screenPENDING
Donor 2297 · repeat screenPENDING
Donor 2291 · releasedCLEARED
Hidden · clinic billing

Bank medical director

Screening, quarantine release and outcomes for every donor. Consent and exception approvals.

Pune clinic · ordering

Available to order

Donor 2281 · O+ · semen24
Donor 2284 · B+ · semen31
Donor 2290 · A+ · semen18
Hidden · donor identity

Partner clinic

Donor codes, phenotype and stock to order against. Its own dispatches only.

Bank lab

Lab worklist · today

09:30 Semen freeze · Donor 2297WITNESS
11:00 Oocyte vitrify · Donor 2288WITNESS
14:15 Dispatch · Donor 2281SHIPPER 2
Hidden · donor identity

Andrologist & embryologist

Processing, quarantine, tanks and dispatch. Donor code only, never identity.

Donor desk

Donor visits · today

09:00 New donor · screeningCONSENT
09:20 Donor 2291 · repeat testsDUE
09:40 Donor 2284 · counsellingBOOKED
Hidden · clinic orders

Donor coordinator

Donor recruitment, counselling, consent and repeat screening visits.

Every read is logged

Who opened which donor record, from the bank or a partner clinic, at what time. Exportable for the bank or one donor.

Donor identity stays with the bank

Partner clinics order and report against a donor code. Names, contact details and identity documents never leave the bank.

One registry return, proved donor by donor

Donor consents, screening, use counts and outcomes export for the National ART Registry in one action.

Set-up, not a big bang

How Many Partner Clinics Do You Supply?

Your tank book, donor files and consent set move first. Partner clinics then join in waves of three, two weeks apart, ordering from the register from their first day. No dispatch pauses for the switch.

9

Partner clinics

Live in 10 weeks3 waves28 licences₹0.35 L / month
Week 1Donor Register LiveBank office and lab on day one
Week 2Tank book migratedEvery straw by tank and goblet
Week 3Donor files verifiedConsents, screens, use counts
Week 4Rate cards and proceduresDispatch and quarantine rules
Week 5Wave 1 · 3 clinicsOrdering logins and rate cards issued
Week 6Wave 1 settlesFirst witnessed dispatches out
Week 7Wave 2 · 3 clinicsOrdering logins and rate cards issued
Week 8Wave 2 settlesFirst witnessed dispatches out
Week 9Wave 3 · 3 clinicsOrdering logins and rate cards issued
Week 10All 9 clinics liveUse limits and registry returns running
AfterNew Clinics in 3 DaysOrdering from the register the same week

Bank pricing at 28 licences, 10 bank staff plus two ordering logins per partner clinic, works out at ₹1,249 per licence a month. One agreement for the bank, not 9 separate clinic contracts.

Nine registers or one

What Changes When Every Donor, Straw and Clinic Is on One Register.

Today · tank book and spreadsheets ConceiveX for banks
Donor recordDonor coordinatorA folder, a spreadsheet and a tank bookScreening to outcome on one anonymous donor code
Quarantine and releaseMedical directorA date written on the cane labelStraws locked until the repeat screen clears
Stock by phenotypeBank labCounted by hand at month endOn screen this morning, by tank and goblet
Use limits per donorMedical directorChecked from memory, if at allCounted across every clinic. Breach blocked
Dispatch to a clinicBank labPhone call and a photo of the labelWitnessed transfer note with chain of custody
Outcome reportingPartner clinicChased by phone, often neverPosted to the donor record by the clinic
National ART Registry returnBank directorCompiled donor by donor, manuallyExported in one action

A bank already running this way

An ART Bank Supplying Twelve Clinics.

Two collection centres, six tanks and twelve partner clinics across west and south India. They asked for one thing first. Know where every straw is without opening the tank book.

Donor 2281O+ · 24 strawsDonor 2284B+ · 31 strawsDonor 2286A+ · oocytesDonor 2288quarantineDonor 2290A+ · 18 strawsDonor 2291low stockDonor 2293O− · 22 strawsDonor 2295on holdDonor 2297quarantineDonor 2299A− · 16 strawsDonor 2304O+ · 28 strawsDonor 2306AB− · 9 strawsDonor 2281O+ · 24 strawsDonor 2284B+ · 31 strawsDonor 2286A+ · oocytesDonor 2288quarantineDonor 2290A+ · 18 strawsDonor 2291low stockDonor 2293O− · 22 strawsDonor 2295on holdDonor 2297quarantineDonor 2299A− · 16 strawsDonor 2304O+ · 28 strawsDonor 2306AB− · 9 strawsDonor 2281O+ · 24 strawsDonor 2284B+ · 31 strawsDonor 2286A+ · oocytesDonor 2288quarantineDonor 2290A+ · 18 strawsDonor 2291low stockDonor 2293O− · 22 strawsDonor 2295on holdDonor 2297quarantineDonor 2299A− · 16 strawsDonor 2304O+ · 28 strawsDonor 2306AB− · 9 strawsDonor 2281O+ · 24 strawsDonor 2284B+ · 31 strawsDonor 2286A+ · oocytesDonor 2288quarantineDonor 2290A+ · 18 strawsDonor 2291low stockDonor 2293O− · 22 strawsDonor 2295on holdDonor 2297quarantineDonor 2299A− · 16 strawsDonor 2304O+ · 28 strawsDonor 2306AB− · 9 straws
Aarambh IVF · Pune84 strawsNandini IVF · Nashik41 strawsNova Fertility · Hyderabad96 strawsSneha Fertility · Visakhapatnam37 strawsSparsh IVF · Indore52 strawsAnvi IVF · Surat63 strawsMeher Fertility · Nagpur44 strawsUttara IVF · Lucknow58 strawsKadavanthra IVF · Kochi33 strawsAarambh IVF · Pune84 strawsNandini IVF · Nashik41 strawsNova Fertility · Hyderabad96 strawsSneha Fertility · Visakhapatnam37 strawsSparsh IVF · Indore52 strawsAnvi IVF · Surat63 strawsMeher Fertility · Nagpur44 strawsUttara IVF · Lucknow58 strawsKadavanthra IVF · Kochi33 strawsAarambh IVF · Pune84 strawsNandini IVF · Nashik41 strawsNova Fertility · Hyderabad96 strawsSneha Fertility · Visakhapatnam37 strawsSparsh IVF · Indore52 strawsAnvi IVF · Surat63 strawsMeher Fertility · Nagpur44 strawsUttara IVF · Lucknow58 strawsKadavanthra IVF · Kochi33 strawsAarambh IVF · Pune84 strawsNandini IVF · Nashik41 strawsNova Fertility · Hyderabad96 strawsSneha Fertility · Visakhapatnam37 strawsSparsh IVF · Indore52 strawsAnvi IVF · Surat63 strawsMeher Fertility · Nagpur44 strawsUttara IVF · Lucknow58 strawsKadavanthra IVF · Kochi33 straws
“I used to find out at the registry return that a donor was near her limit. Now the register counts every use across every clinic, and blocks the dispatch before anyone has to ask.”

Bank Medical DirectorART bank, 12 partner clinics · anonymised at their request

12

partner clinics ordering from one register

10 weeks

register live to every clinic

0

use-limit breaches since go-live

Pricing

One Agreement for the Whole Bank and Every Clinic It Supplies

Priced by licence across bank staff and partner-clinic logins, not per straw. Updates, hosting and migration of your tank book included. Add clinics and the tier moves with you.

Save ₹200/mo annually

Starter

5–25 licences

A single bank supplying a handful of clinics

₹1,700 /month

Billed monthly

Get Started
  • Donor register & tank map
  • Screening, quarantine & release
  • Consent sets & donor profiles
  • Identity walls for partner clinics
  • Dispatch & storage invoicing
  • 6 staff logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

A regional bank with collection centres and partner ordering

₹1,500 /month

Billed monthly

Get Started

Everything in Starter, plus

  • Partner-clinic ordering portal
  • Phenotype & blood-group matching
  • Rate cards per partner clinic
  • Donor portal & WhatsApp reminders
  • Tally & accounting integration
  • 10 staff logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

A multi-city bank with oocyte and semen programmes

₹1,300 /month

Billed monthly

Get Started

Everything in Growth, plus

  • Dry-shipper dispatch & chain of custody
  • Oocyte retrieval & theatre scheduling
  • ART Act use limits & registry returns
  • Screening lab integrations
  • Unlimited AI assistant
  • Donor outcome reports by clinic
  • 30 staff logins
  • 48 hrs/year on-call support

Enterprise

200+ licences

National banks and multi-site networks

Custom pricing

Tailored to your bank

Get Started

Everything in Advanced, plus

  • Wave-by-wave clinic onboarding team
  • Unlimited staff logins
  • Unlimited registry reports
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

One price list for every bank. No negotiation, no per-straw surprises at renewal.

ConceiveX · Featured Demo

One Donor, Twelve Clinics,
One Register for
the Whole Bank

Watch a donor go from screening to quarantine to release, and a straw go from tank to shipper to a partner clinic, with every use counted against the ART Act limit.

Watch the bank demo www.conceivexsoftware.in
ConceiveX IVF dashboard, patient management, appointments, embryo and lab records, billing and reporting

Security & Compliance

Power Your ART Bank with ConceiveX
India’s Secure, Compliant IVF Platform

Donor records, cryo inventory and dispatch data, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

Standards Compliant

IVF cycle, lab and patient records interoperable on open health-record standards.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Trusted by Fertility Teams

Rated by the Teams Who Run ART Banks

Bank medical directors, andrologists and donor coordinators, on every major software review platform.

SoftwareSuggest badge

5.0/5

SoftwareSuggest

User Most Likely to Recommend, Winter 2023

Slashdot badge

5.0/5

Slashdot

Verified reviews from fertility teams

Capterra badge

4.6/5

Capterra

Rated by fertility software users

Software Advice badge

4.8/5

Software Advice

Rated for IVF and cryo management

SourceForge badge

5.0/5

SourceForge

5-star reviews from lab teams

Itemised

Straight Answers on Gamete Banks

Can partner clinics order straws from the register?₹0

Yes. Partner clinics see available donor profiles, coded and without identity, and place orders that land on your dispatch list with the recipient's consents attached. See the full price list or work out your own number.

How is bank software priced?₹0

Per login per month, ₹1,300 to ₹1,700 plus GST, with the donor register, cryo inventory, quarantine, dispatch and billing included. A six-login bank on Starter is ₹10,200 a month. See the full price list or work out your own number.

Is there a fee per straw, donor or partner clinic?₹0

No. Register as many donors, straws and partner clinics as you work with; only your own staff logins are priced. See the full price list or work out your own number.

Do partner clinics need their own ConceiveX licence?₹0

No. Partner ordering is free for them. If a partner is also on ConceiveX, orders flow straight into their cycle record. See the full price list or work out your own number.

Does Advanced add anything for banks?₹0

Multi-site inventory, consolidated billing across partner clinics and the registry exports for a chain of banks. See the full price list or work out your own number.

Is bank setup included in the price?₹0

Yes. Register import, tank mapping and partner onboarding are part of onboarding on every plan. See the full price list or work out your own number.

How do quarantine and release work?1 week

Each donation is quarantined with its screening dates. Release needs the repeat screening result on file and a second person to confirm, and the straw stays unavailable to partners until released. See how labs and banks switched in the case studies.

Can we import our existing donor register?1 week

Yes. The specialist imports donors, screening results and straw positions, and the lab verifies a sample before go-live. See how labs and banks switched in the case studies.

How long does go-live take for a bank?1 week

Register and inventory import take about a week, inside the 19-day median go-live, with partner onboarding in the second week. See how labs and banks switched in the case studies.

How are partner clinics onboarded?1 week

Each partner gets a coded catalogue login and a one-hour session, run by your specialist, in the second week. See how labs and banks switched in the case studies.

Can we run the paper register in parallel?1 week

Yes. Most banks keep both for one quarantine cycle, then retire the paper. See how labs and banks switched in the case studies.

Is go-live included in the price?1 week

Yes. Import, mapping, partner onboarding and training are included on every plan. See how labs and banks switched in the case studies.

How do we keep donor identity away from partner clinics?7 days

Partners only ever see the donor code and the non-identifying profile. Identity sits in a separate, access-logged store that only named bank staff can open. Support runs seven days a week; see how support works.

Who do we call if a dispatch will not confirm?7 days

The seven-day line on +91 8860 460 800. Anything blocking a shipment or a release is a P1 ticket with a callback inside 15 minutes. Support runs seven days a week; see how support works.

Can support correct a straw recorded against the wrong donor?7 days

Yes, with your permission. The correction needs two witnesses and is logged with the reason. Support runs seven days a week; see how support works.

Is there in-app help on the bank screens?7 days

Yes. Register, quarantine, dispatch and partner-order screens each link to their article and role video. Support runs seven days a week; see how support works.

Can partner clinics call support directly?7 days

Yes, for ordering and catalogue questions. Anything touching donor data comes to your bank staff. Support runs seven days a week; see how support works.

Is bank support included in the price?7 days

Yes, on every plan, seven days a week, with no per-call charge. Support runs seven days a week; see how support works.

How are donor identities protected?Coded

Donor identities are coded and stored separately from profiles, straws and recipients, as the ART Act requires. Linking a code to a person needs named authority and every lookup is logged. Donor data stays in India; see data security.

Where is bank data stored?Coded

In India, encrypted in transit and at rest, with hourly backups and a yearly audit. Donor data stays in India; see data security.

Is every straw movement audited?Coded

Yes. Donation, quarantine, release, dispatch and receipt are logged with both witnesses, time and device. Donor data stays in India; see data security.

Can we export the register and inventory?Coded

Yes. Per donor, per partner or for a date range, in open formats, any time. Donor data stays in India; see data security.

Is the bank DPDP Act compliant?Coded

Yes. Your bank is the data fiduciary and ConceiveX the processor, with a Data Processing Agreement in writing. Donor data stays in India; see data security.

Who owns the register if we leave?Coded

You do. A full export of donors, screening, positions and dispatch history in open formats on request, no fee. Donor data stays in India; see data security.

Does it enforce the ART Act limits on donor use?Limits

Yes. Each donor has a usage count across every recipient and partner clinic, and the register blocks a dispatch that would breach the limit. The ART Act guide covers donor rules in detail.

Which ART Act forms does the bank register generate?Limits

The donor forms and registers the Act requires, filed to the National ART Registry from the record with the audit trail attached. The ART Act guide covers donor rules in detail.

Are screening and quarantine periods enforced?Limits

Yes. Release is blocked until the repeat screening result is on file and the quarantine period has passed. The ART Act guide covers donor rules in detail.

Can we produce an inspection pack?Limits

Yes. Donor registers, screening records, dispatch log and audit trail for any date range export as one bundle. The ART Act guide covers donor rules in detail.

Is recipient consent checked before dispatch?Limits

Yes. The recipient clinic's consent must be on the order before the straw can leave the tank. The ART Act guide covers donor rules in detail.

Who keeps the registry formats current?Limits

Our regulatory analyst updates the donor and registry templates after every Board notification. The ART Act guide covers donor rules in detail.

How long does bank staff training take?1 hour

About an hour per role. Register, quarantine and dispatch follow the steps most banks already do on paper. Start with the role videos or the lab checklist.

Is there training for partner clinic staff?1 hour

Yes. A one-hour session on browsing the coded catalogue and placing orders, with a short video for new staff. Start with the role videos or the lab checklist.

Are bank videos available in Hindi?1 hour

Yes. Register, quarantine, dispatch and partner-order videos have Hindi and English versions. Start with the role videos or the lab checklist.

Is there a training workspace?1 hour

Yes. Sample donors, straws and a partner clinic to practise releases and dispatches before go-live. Start with the role videos or the lab checklist.

How are new bank staff trained after go-live?1 hour

The bank track in the Help Center takes a new hire from login to first witnessed dispatch in an afternoon. Start with the role videos or the lab checklist.

Is training included in the price?1 hour

Yes. Two rounds per role during onboarding, then unlimited videos and refreshers. Start with the role videos or the lab checklist.

Can we dispatch straws to a clinic that is not on ConceiveX?2

Yes. The dispatch note, coded donor profile and screening summary go out as a PDF, and the shipment is tracked until the clinic confirms receipt. See the register and catalogue on your own layout in a 45-minute demo, or see the cryo inventory.

What does the donor register show?2

Every donor with coded identity, screening results, quarantine status, straws available and usage count across partners. See the register and catalogue on your own layout in a 45-minute demo, or see the cryo inventory.

Does it handle egg, sperm and embryo donation?2

Yes. Each material type has its own screening, quarantine and dispatch workflow. See the register and catalogue on your own layout in a 45-minute demo, or see the cryo inventory.

Can partner clinics see a live catalogue?2

Yes. Released straws appear in the coded catalogue with the non-identifying profile, and orders reserve them immediately. See the register and catalogue on your own layout in a 45-minute demo, or see the cryo inventory.

Does it track shipments?2

Yes. Dispatch, courier, shipper temperature log and receipt are recorded on the straw and on the order. See the register and catalogue on your own layout in a 45-minute demo, or see the cryo inventory.

Can we see the bank module before we commit?2

Yes. A 45-minute demo on your own register layout, then the 14-day trial. See the register and catalogue on your own layout in a 45-minute demo, or see the cryo inventory.

Five details, one bank register

Tell Us Five Things About Your Bank and We Will Show You Its Register.

No slide deck. We load your donors, your tanks and your partner clinics, then walk one donor from screening to release and one straw from tank to clinic, while the bank office watches both.

  • 1A 60-minute walkthrough with someone who has set up an ART bank, not a sales call.
  • 2A written set-up plan, with a migration list for your donor files and tank book.
  • 3Pricing for your licence count and partner clinics, in writing, before you decide anything.

Show my bank its register

Takes under a minute. We reply on WhatsApp the same working day.

Your details stay with our implementation team. No mailing list, no reselling, and we will tell you honestly if a bank your size should wait.

Book Demo