Embryology Lab Software,From Bench to Tank, Fully Traced
Double-witnessed egg retrieval, ICSI and transfer worksheets, embryo grading with images from Day 1 to Day 6, incubator and tank alarms, and every vitrified embryo traced to its exact straw, all inside the couple’s IVF record.
An embryo passes through six lab stages in as many days, each one witnessed, graded and stored by a different pair of hands. The ConceiveX Embryology & Lab Module follows it from the retrieval dish to the transfer catheter and writes every step onto the couple’s IVF record.
01Day 0
Egg Retrieval & Sperm Prep
Eggs counted and graded for maturity, dish labels printed and the sperm preparation recorded, all double-witnessed at the bench.
Day 0 · 14 eggs · 11 mature
02Day 0–1
ICSI & Fertilisation Check
Insemination method logged per egg, then the Day 1 fertilisation check with each dish signed by a second embryologist.
Day 1 · 9 of 11 fertilised
03Day 2–6
Culture & Embryo Grading
Cleavage and blastocyst grades with images per embryo, the whole cohort on one culture board beside incubator readings.
Day 5 · 4AA · 4AB · 3BB
04Day 5–6
Biopsy & Genetic Testing
Biopsy tracked per embryo, sample tubes matched to straws and genetic test results filed back to the same embryo.
Genetic screen · 3 suitable
05Cryo
Vitrification & Storage
Every embryo, egg and sample mapped to tank, canister, goblet and straw, with tank alarms and a full movement trail.
Tank 2 · Canister 4 · Straw 3
06Transfer
Thaw, Transfer & Lab Rates
Thaw survival and the transfer posted to the couple’s cycle, and fertilisation and blastocyst rates tracked against benchmarks.
Blastocyst rate 54% · 1 flag
Six lab stages, one embryo record. Nothing is re-entered between the retrieval bench, the incubator, the cryo tank and the couple’s chart.
Every Egg Counted, Injected and Double-Witnessed at the Bench
Scan the couple’s barcode at the retrieval bench and the egg-collection worksheet opens with the dish already labelled. Eggs retrieved, maturity, the ICSI injection sequence and the second embryologist’s signature are recorded where the work happens, not copied into a register afterwards.
Two embryologists confirm egg identity, dish label and injection before each step closes
Dish and straw labels printed from the couple’s record, never handwritten
Every egg and dish entry time-stamped against the embryologist who made it
ConceiveX · Egg retrieval sheetLIVE
Dish labelled · Anjali & Rohit · witnessed by A. Rao
SI
Sneha Iyer
Embryologist · EMB-04
Double-checked
AR
Arjun Rao
Witness · LAB-11
Oocyte retrieval · Anjali & Rohit
Egg retrieval at 9.40 am · Dr. Mehta · ICSI planned
0 of 2 witnesses
Retrieved
0
Mature
0eggs
Immature
0
Injected
0of 11
ICSI dish · injection sequence
11 / 11 injected
Every egg carries the couple’s details from the dish label.
Label & print dish
02Day 1 to Day 6 embryo grading
Grade Every Embryo in Your IVF Software, Day by Day
The Embryology & Lab Module puts the whole embryo cohort on one grading board from Day 1 to Day 6. Fertilisation, cleavage and blastocyst grades, arrested embryos and how many were used are counted for you, and the same entries post to the couple’s IVF record and your lab rates.
Fertilisation, cleavage and blastocyst grades in your lab’s own scoring system, with an image per embryo per day
Arrested embryos stay on the IVF record with the culture day they stopped
Freeze, biopsy and transfer decisions recorded per embryo, straight to the cycle record
ConceiveX · Embryo grading boardLIVE
3 blastocysts vitrified · straws logged
Embryo cohort · Anjali & Rohit
11 fertilised · graded by S. Iyer · incubator 2
Day 1
Day 1Day 2Day 3Day 5Day 6
Embryo 1
Embryo 2
Embryo 3
Embryo 4
Embryo 5
Embryo 6
Fertilised
0
Cleaved
0
Blastocysts
0
Frozen
0· used 0%
Arrested embryos stay on the record with the day they stopped.
Vitrify selected
03Lab rates & quality control
Fertilisation and Blastocyst Rates, Tracked Against Your Benchmarks
The Embryology & Lab Module scores the lab from grading entries your embryologists already make. Fertilisation, blastocyst and thaw-survival rates are compared with your own 12-month benchmark, dips are flagged with the cycles, incubator and media lot behind them, and the quality review is assigned before the quarterly meeting.
Fertilisation, cleavage, blastocyst and thaw-survival rates per month, per embryologist
Flags trace back to the incubator, media lot or embryologist on the cycle
ART Act and ICMR embryology registers generated from the same lab records
ConceiveX · Lab ratesLIVE
Quality review assigned · S. Iyer · due in 3 days
Quality control · September
42 cycles · measured against your 12-month benchmark
Benchmark shown as tick
Fertilisation
0%Passtarget 70%
Cleavage
0%Passtarget 85%
Blastocyst
0%Passtarget 60%
Thaw survival
0%Passtarget 90%
Blastocyst rate · last 12 months
+7 points after incubator service
Blastocyst rate under the 60% target. Two of three flagged cycles ran in incubator 2.
Open quality log
04Cryostorage & chain of custody
Find Any Straw in the Tank in Seconds
In the Embryology & Lab Module every frozen embryo, oocyte and semen sample carries an exact position in tank, canister, goblet and straw. Every release needs two embryologist signatures, liquid nitrogen levels are logged per tank, and the couple’s IVF record shows exactly what is still in storage.
Exact tank, canister, goblet and straw position, searchable by couple name or barcode
Release for frozen embryo transfer, thaw or discard only with two embryologist signatures
Storage consent expiry and liquid nitrogen top-up reminders alongside the cycle record
ConceiveX · CryostorageAudit trail on
Straw released · chain of custody logged
Couple name, straw number or barcode
Anjali & Rohit Sharma
3 straws · vitrified Day 5 at 4.40 pm · S. Iyer
Embryos
Tank 2/Canister 4/Goblet B/Straw 3
Tank 2 · canisters
123456
Goblets
ABC
Goblet B · straws
123456
Straw 3 holds the 4AA blastocyst.
0%Nitrogen
Two signatures requiredS. IyerA. RaoRelease for thaw
4.42 pm · Straw 3 released to lab · signed by S. Iyer and A. Rao · logged to the couple record
How it works
How an Embryo Moves Through the ConceiveX Lab
Retrieve1
Retrieval bench
Retrieve
Scan the couple’s barcode and the egg-collection worksheet opens pre-filled from their IVF cycle, dish labels printed.
Grade2
Incubator
Grade
ICSI, the Day 1 fertilisation check and Day 2 to Day 6 grades logged per embryo, each witnessed in the software.
Freeze3
Cryo tank
Freeze
Vitrify and assign an exact tank, canister, goblet and straw to every embryo against the cycle.
Transfer4
Transfer & review
Transfer
Thaw survival, the transfer and the lab rates post to the couple’s IVF record from the same entries.
Connects toIncubators & time-lapseSemen analysersBarcode & label printersCryo tank alarmsABHA health recordsIVF EMR & cycle trackingWhatsAppPatient portal
Paper registers vs generic lab systems vs ConceiveX
Embryos Need an Embryology Lab Module, Not a Pathology Lab System
Paper lab registers
Generic lab system
ConceiveX Embryology & Lab
Witnessing ICSI, freeze and transfer
Two initials in a paper register
No witness step for ICSI or freeze
Two-embryologist sign-off, time-stamped
Day 1 to Day 6 embryo grading
Handwritten day sheets per cohort
Free-text notes, no culture-day view
Day 1 to Day 6 board in your scoring system, images per embryo
Embryo, egg and sperm straw traceability
Tank diary and memory
A generic stored-sample flag
Tank, canister, goblet, straw per embryo
Release for thaw, transfer or discard
Verbal confirmation at the tank
A status change, no witness
Blocked without two embryologist signatures
Fertilisation and blastocyst rates
Counted by hand each quarter
No embryology rates at all
Monthly, per embryologist, against your own benchmark
ART Act & ICMR registers
Rebuilt from paper day sheets
Manual export and rework
Generated from the same embryo records
From embryologists using the module
Embryology Labs That Trust Every Straw to ConceiveX
The dish label, the second witness and the Day 5 grade all come from one screen at the bench. We stopped keeping a parallel paper register on day one, and the ICSI sheet has not had a missing signature since.
A couple asked where their frozen embryos were stored. Tank, canister, goblet and straw for each of their three blastocysts, who vitrified them and who witnessed it, all from their IVF record in under a minute.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, PuneCryostorage
Our blastocyst rate dipped one month and the Embryology & Lab Module flagged it before the quarterly review. The cycles behind it traced back to a single incubator, and we had it serviced that week.
The embryology and lab module runs on the same platform as the IVF EMR, so lab entries reach the couple’s record without an interface. Add cryostorage, andrology and lab rate reporting as your lab grows.
Prices are per licence for the ConceiveX Embryology & Lab Module and are final and non-negotiable to ensure fairness for every clinic.
ConceiveX · Embryology Lab Demo
See the Embryology & Lab Module on a Live IVF Case
Watch an oocyte retrieval witnessed at the bench, the cohort graded Day 1 to Day 5 in the IVF software, blastocysts vitrified to a numbered straw and lab rates update from those same entries.
Power Your IVF Practice with India’s Secure, Compliant IVF Platform
Embryology records, cryostorage inventory and patient data, protected by healthcare-grade security and national health standards.
NHA Approved
IVF clinic records recognised under India’s digital health standards.
ABDM Compliant
First IVF platform integrated with the ABDM health network.
ART Act Compliant
Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.
FHIR Compliant
IVF cycle, lab and patient records interoperable on the FHIR standard.
ICMR Guidelines
Follows ICMR national guidelines for ART clinics and embryology labs.
Rated by embryology teams
India’s Top-Rated IVF Embryology & Lab Software
Embryologists, lab directors and IVF specialists rate the ConceiveX Embryology & Lab Module on every major software review platform.
5.0/5
SoftwareSuggest
User Most Likely to Recommend, Winter 2023
5.0/5
Slashdot
Verified user reviews
4.6/5
Capterra
Rated by IVF embryology labs
4.8/5
Software Advice
Rated for embryology & cryo records
5.0/5
SourceForge
5-star user reviews
Itemised
Straight Answers on the Lab Module
Is the lab module priced separately?₹1,700+
No. Witnessing, grading, cryo inventory and lab QC are part of the same per-login price as everything else. The lab module is in every plan at the same per-login price; see the price list.
Starter at ₹1,700 a login, ₹10,200 a month plus GST, or ₹9,000 billed annually. The lab module is in every plan at the same per-login price; see the price list.
No. Embryo records, witness events and straws are unlimited at every plan. The lab module is in every plan at the same per-login price; see the price list.
Do barcode scanners or label printers cost extra?₹1,700+
No software charge. Any USB or Bluetooth scanner and any label printer you already own will work. The lab module is in every plan at the same per-login price; see the price list.
Do referring clinics pay for access to our lab?₹1,700+
No. The referrer portal is free and unlimited. Only lab staff logins are counted. The lab module is in every plan at the same per-login price; see the price list.
No. Label templates, SOP limits and the daily rounds are configured during onboarding at no charge. The lab module is in every plan at the same per-login price; see the price list.
Can we import our existing cryostorage inventory?1 week+
Yes. We migrate your tank, canister, goblet and straw positions from spreadsheets or registers, then reconcile them against your physical audit before go-live. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.
How long does the lab module take to set up?1 week+
About a week: label printers, scanners, SOP limits and the daily rounds, then a parallel run on real cycles. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.
Do embryologists need to stop work during go-live?1 week+
No. The lab runs the paper worksheet and the tablet side by side for a week and switches on a quiet morning. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.
Who sets up witnessing at our eleven points?1 week+
A specialist who has set up embryology labs maps each witness point to your bench layout with your chief embryologist. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.
Can we go live with grading before witnessing?1 week+
Yes. Many labs start with worksheets and grading, then add barcode witnessing a week later. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.
Is there bench-side support in the first week?1 week+
Yes. A specialist is on site or on video from the first OPU of the day for the whole first live week. Genesis IVF Lab moved eleven witness points to barcodes in six weeks; read the case study.
Who do embryologists call about the lab module?7 days+
The seven-day line on +91 8860 460 800. Lab tickets go to specialists who have set up embryology labs. Lab support runs seven days a week on +91 8860 460 800; see how support works.
Witnessing falls back to a typed ID check with second-person confirmation, and the event is flagged in the audit trail. Lab support runs seven days a week on +91 8860 460 800; see how support works.
Yes, with your chief embryologist's sign-off. Changes are logged with who asked and when. Lab support runs seven days a week on +91 8860 460 800; see how support works.
Yes. Worksheets, grading and the tank map each link to their article and role video. Lab support runs seven days a week on +91 8860 460 800; see how support works.
Phone picked up within three rings. Anything blocking a bench step is P1 with a callback in 15 minutes. Lab support runs seven days a week on +91 8860 460 800; see how support works.
Can we get a refresher for new embryologists?7 days+
Yes. Your success manager runs a bench-side session on your own scanners whenever you ask. Lab support runs seven days a week on +91 8860 460 800; see how support works.
Are ART Act and ICMR embryology registers covered?36 checks+
Lab registers, Form-wise reports and the couple’s treatment summary generate from the same entries your team makes at the bench. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.
Barcode double-witnessing at every bench step, logged with both identities and the time. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.
Yes. Daily QC records, SOP limits and incident logs match the NABH checklist items for ART labs. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.
One click exports witness logs, QC records, the tank register and consents for any date range. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.
Is embryo disposal recorded as the Act requires?36 checks+
Yes. Disposal and donation events need the couple's consent on file and both embryologists' identities, and are logged. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.
Does the free Embryology Lab Checklist count as a QC record?36 checks+
When completed in ConceiveX it produces a signed, time-stamped daily QC record for any date range. The free Embryology Lab Checklist covers the 36 daily checks an inspector asks about.
Does it print dish and straw labels from the IVF record?Barcode+
The module prints barcoded labels for dishes, tubes and straws from the record itself, so the couple’s details on the label always match the file. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.
Does the lab module connect to incubators and analysers?Barcode+
Time-lapse incubators and lab analysers can feed results in through standard lab connections or file uploads, and annotations stay against the embryo they belong to. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.
No. Any USB or Bluetooth barcode scanner works. RFID is supported if you already have it. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.
Yes. Images and annotations from Vitrolife and Esco time-lapse systems attach to the embryo record. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.
Yes. Vitrolife and Esco images and annotations attach to the embryo record. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.
Yes. Labels print from the record on any label printer, with barcodes that witness at every step. Incubator, analyser, label-printer and time-lapse connections are documented in the API documentation.
Can the IVF software use our own embryo grading system?11 points+
Yes. Gardner, SART or your lab’s own scoring can be configured, including which day-wise fields are mandatory and which grades count as usable. See it on your own bench layout in a 45-minute demo.
How does two-person witnessing work in the software?11 points+
Critical steps prompt for a second embryologist login or badge scan at the bench. The step cannot be closed without it, and both names are stored with the time. See it on your own bench layout in a 45-minute demo.
Worksheets, two-person witnessing, grading, cryo inventory to straw level, incubator and media lot tracking, lab KPIs and the daily rounds. See it on your own bench layout in a 45-minute demo.
Each bench step scans the dish or straw and the second person's badge. Mismatches block the step and are logged. See it on your own bench layout in a 45-minute demo.
Yes. Fertilisation, blastulation and utilisation rates per embryologist and per incubator, against your own benchmarks. See it on your own bench layout in a 45-minute demo.
Does the lab module handle andrology too?11 points+
Yes. Semen analysis, preparation and freezing sit in the same module with WHO 2021 reference ranges. See it on your own bench layout in a 45-minute demo.
Set Up the Embryology & Lab Module for Your Embryology Lab
Tell us how your IVF lab runs and which steps you witness. We will show you the Embryology & Lab Module configured with your grading system, tank layout and ART registers.