Case Studies

Clinics That Moved Their Registers Onto One Record

Real stories from IVF centres, chains, labs, hospitals and banks across India. What they changed, how long it took and what the numbers look like a year later.

Aarambh Fertility, PuneNurture IVF NetworkGenesis IVF Lab, ChennaiSahyadri Fertility HospitalNova Cryo Bank, DelhiSrishti Andrology LabJanani IVF, JaipurBloom Fertility, KochiAarambh Fertility, PuneNurture IVF NetworkGenesis IVF Lab, ChennaiSahyadri Fertility HospitalNova Cryo Bank, DelhiSrishti Andrology LabJanani IVF, JaipurBloom Fertility, Kochi
400+clinics live22states2.1 lakhcycles on record4 weekstypical go-live

From single-doctor centres to seven-branch chains

All stories

Find a Clinic Like Yours

Filter by the kind of practice you run.

IVF centrePuneAarambh FertilityFrom three registers to one record42%less time per consult noteSingle-site centre with 900 cycles a year moved every file in two weeks.Read the story →Multi-centre chainSeven citiesNurture IVF NetworkSeven centres on one dashboard7centres live in 12 weeksA growing group standardised protocols and pricing without slowing any centre.Read the story →Embryology labHyderabadGenesis IVF LabThe tank audit that became a report10 minSaturday tank audit, down from 3 hoursWitnessing, labels and the cryo map moved onto one screen.Read the story →Fertility hospitalPuneAarambh Women’s HospitalIVF inside a 120-bed hospital1 daycashless approval, down from 3The IVF unit, wards and insurance desk now read one patient record.Read the story →Egg & sperm bankCoimbatoreSristi ART BankEvery straw found without opening the tank book0straws unaccounted for at auditTwelve partner clinics order from one live register.Read the story →Gynaecology clinicPuneAnandi Women’s ClinicAntenatal cards off the shelf34%less charting per antenatal visitA two-doctor clinic with a scan room went live in four weeks.Read the story →

Results across clinics

What Changes in the First Year

Median figures from clinics featured on this page, measured twelve months after go-live.

Front desk36% fewer

Scan-day no-shows

Before

14%

After

9%

Across 38 IVF centres after automatic reminders

Embryology lab97% faster

Monthly tank audit

Before

6 hours

After

10 min

Straw-level cryo inventory, two-witness sign-off

Billing4 days saved

Month-end close

Before

5 days

After

1 day

Package billing and TPA claims on one ledger

Clinical80% fewer

Files opened per consult

Before

5

After

1

Scans, doses and outcomes on a single cycle chart

How the switch usually goes

From Paper Registers to One Record in Four Weeks

The same four steps sit behind almost every story on this page, whatever the size of the clinic.

1Week 1

Map what you have

We look at your registers, forms and price list, and agree what moves across and what is archived.

Your clinic managerConceiveX onboarding lead
2Week 2

Set up and import

Protocols, consent packs and rate cards are configured. Active couples and cryo stock are imported.

ConceiveX data teamYour lab head
3Week 3

Train each desk

Short role-based sessions for doctors, the lab, the front desk and billing, on your own records.

Every desk leadConceiveX trainer
4Week 4

Go live together

Paper and software run side by side for a few days, then the registers are retired.

Whole teamConceiveX support on call

The plans behind these stories

Pricing Used by the Clinics on This Page

Every case study here runs on one of these four plans. Same prices and the same updates, whatever the size of the clinic.

Save ₹200 a month annually

Starter

Aarambh, Pune

Like Aarambh Fertility, a single-doctor centre

₹1,700 per month

Billed monthly

Read Their Story

What this clinic reports

  • Three paper registers retired in nine days
  • Scans, doses and payments on one record
  • Scan-day reminders sent automatically
  • Front desk trained in one afternoon
  • Month-end billing without a spreadsheet
  • Six staff logins were enough to start
MOST POPULAR

Growth

Janani, Jaipur

Like Janani IVF, a growing two-shift centre

₹1,500 per month

Billed monthly

Read Their Story

What this clinic reports

  • Scan-day no-shows down from 14% to 9%
  • Cycle chart opened in one click per consult
  • Most couples use the patient portal
  • TPA claims filed straight from the bill
  • Tally export ready at month end
  • Ten staff logins across two shifts

Advanced

Genesis Lab, Chennai

Like Genesis IVF Lab and Sahyadri Hospital

₹1,300 per month

Billed monthly

Read Their Story

What this clinic reports

  • Tank audit cut from six hours to ten minutes
  • Straw-level cryo inventory with two witnesses
  • Lab and scan results post themselves
  • Consent packs signed before every procedure
  • Month-end close in one day
  • Thirty logins across lab, wards and billing

Enterprise

Nurture Network

Like Nurture IVF Network, seven centres

Custom pricing

Tailored for your network

Read Their Story

What this clinic reports

  • Seven centres on one dashboard
  • All centres live in twelve weeks
  • 18% more cycles per centre
  • One protocol and price list for the group
  • A dedicated account manager for the network

Every figure on this page comes from a clinic on one of these four plans.

From the clinics in these case studies

Different Clinics, One Year Later

A year after go-live we have not opened a paper register once. Our case study says nine days to switch, and honestly the front desk was ready in four.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, PuneRead Aarambh story
When people ask about our case study I tell them the number that matters. Six hours of tank audit every month became ten minutes, with two witnesses signed in.
Sneha IyerChief Embryologist, Genesis IVF Lab, ChennaiRead Genesis story
Twelve weeks to bring seven centres live, and 18% more cycles per centre the year after. Those are the figures in our case study and they still hold.
Rahul MenonGroup CEO, Nurture IVF NetworkRead Nurture story

Security & Compliance

Power Your IVF Practice with ConceiveX
India’s Secure, Compliant IVF Platform

Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

FHIR Compliant

IVF cycle, lab and patient records interoperable on the FHIR standard.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Rated by the clinics in these stories

The Same Clinics Rate Us Here Too

Many of the doctors, embryologists and administrators featured on this page have also left public reviews on these platforms.

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5.0 out of 5

SoftwareSuggest

Most recommended by featured clinics, Winter 2023

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5.0 out of 5

Slashdot

Verified reviews from case study clinics

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4.6 out of 5

Capterra

Rated by IVF centres and chains

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4.8 out of 5

Software Advice

Rated by embryology labs and hospitals

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5.0 out of 5

SourceForge

5-star reviews from featured teams

Itemised

Straight Answers on the Case Studies

Can I speak to a clinic featured here?14 days

Most featured clinics have agreed to a short reference call. Ask during your demo and we will arrange one with the clinic closest to yours in size and type. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

How long is the free trial?14 days

Fourteen days, every module switched on, no card. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

Is the trial the real product or a demo build?14 days

The real product, with your own consents and price list loaded by a specialist on day one. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

Can we add real patients during the trial?14 days

Yes. The data stays if you continue and is deleted on request if you do not. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

How many people can use the trial?14 days

Up to ten logins, enough for a whole single-site team. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

Do we get help during the trial?14 days

A named specialist checks in on day one, three and ten, and support is the same seven-day line. The 14-day trial has every module switched on, with your consents and price list loaded and no card needed.

How are the before and after figures measured?19 days

We take the clinic’s own records from the month before go-live and compare them with the same measure twelve months later. Figures shown are medians where more than one clinic is involved. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.

How long did these clinics take to go live?19 days

Single centres usually go live in about four weeks. Larger groups bring centres on one at a time, which is why the seven-centre chain took twelve weeks in total. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.

How long does go-live take?19 days

The median is 19 days from first login to first live morning. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.

What gets migrated?19 days

Patient demographics, cycle history, lab records, cryo registers, stock, billing balances and documents, from any system or from paper. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.

Who does the migration?19 days

A ConceiveX implementation specialist. Your team checks the result and nobody retypes records. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.

Will the clinic close during switchover?19 days

No. Clinics run both systems for a week or two and switch on a quiet morning. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.

Can I speak to the clinics in these case studies?7 days

Yes. Each story names a person who has agreed to take reference calls. Ask your specialist to arrange one. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

What are the support hours?7 days

Seven days a week, 365 days a year, on +91 8860 460 800. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Which languages does support speak?7 days

Hindi, Gujarati, Marathi, Tamil, Telugu and English on every shift. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

How fast is the first response?7 days

The phone is picked up within three rings. P1 incidents get a callback within 15 minutes. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Is support included in the price?7 days

Yes, on every plan, with no per-call charge. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Who answers the phone?7 days

ConceiveX staff who have worked inside a clinic, not an outsourced call centre. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Are these case studies from real clinics?400+

Yes. Every story comes from a clinic running ConceiveX today, and each one is reviewed and approved by the clinic before it is published. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

Is training included?400+

Yes, in every plan. Two rounds per role during onboarding, then unlimited videos and articles. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

How long does training take per role?400+

About two hours per role, split into short sessions between patients. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

Are training videos available in Hindi?400+

Yes. Every role video has Hindi and English versions with captions. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

Can new staff learn on their own?400+

Yes. The role track in the Help Center takes a new hire from login to first task in an afternoon. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

Do you train embryologists separately?400+

Yes. Lab training is bench-side on your own scanners and label printers. Training is included: the role videos and the Help Center get a new team member running in an afternoon.

Can my clinic be featured?1

Yes. Once you have been live for a year, we invite you to share your numbers. You approve every word, and your team keeps the byline. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Does it connect to our ultrasound machine?1

Yes. Follicle measurements and images import from most scanners over DICOM. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Does it sync with Tally?1

Yes. Invoices, receipts and credit notes post as vouchers nightly or on demand. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Which diagnostic labs are integrated?1

Thyrocare, Dr Lal, Metropolis and others over FHIR. Results land in the cycle automatically. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Does it work with time-lapse incubators?1

Yes. Vitrolife and Esco images and annotations attach to the embryo record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Is WhatsApp built in?1

Yes. Reminders, reports and receipts go out on WhatsApp Business from the couple record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Is there a case study for my kind of clinic?45 min

There are stories from single-doctor IVF centres, multi-centre chains, embryology and andrology labs, fertility hospitals and egg and sperm banks. Use the filter above to find yours. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Are the numbers audited?45 min

They come from the clinic's own ConceiveX reports and are signed off by the named director before publication. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

What does ConceiveX do?45 min

It runs an IVF clinic on one record: EMR, cycle tracking, embryology lab, billing, consent, cryo, pharmacy and a patient app. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Which modules are included?45 min

All twelve, in every plan, at one per-login price. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Does it work when the internet drops?45 min

Core screens keep working on a lost connection and sync when it returns. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Is there a mobile app for staff?45 min

Yes. Doctors and managers get iOS and Android apps, and the full product runs in any browser. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Your clinic could be the next case study

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Tell us your clinic type and team size. We will walk you through the case study closest to yours and show how the same setup would work for you.

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