She runs the embryology lab at a 900-cycle centre in Chennai. Three embryologists, two tanks, four incubators and, until last year, a paper witnessing register. This is the letter she asked us to publish.
This is the lab the bench plan above is drawn for. Referring centres get a worklist login. Every embryo movement between sites is a witnessed transfer note.
Recommended plan
Advanced
₹1,300 per licence · month
₹18,200 / month for 14 licences
Embryologists, andrologists, lab manager, referring doctors and billing. Inter-centre transfers and lab reports included.
The Same Eleven Oocytes, Six Touches, Three Registers and a Marker Pen.
08:30The theatre slip arrives folded. The embryologist copies the couple’s name onto the dish with a marker and counts the oocytes twice.
09:15Semen sample matched to the couple by reading two labels aloud. The second embryologist signs a register line.
10:00ICSI done. The injection sheet is filled in at lunch from memory of how many oocytes were mature.
11:30Day-3 grades written in the lab book. The clinician phones the bench twice to ask how many are dividing.
13:00Straws labelled by hand. Tank, canister and goblet position noted on a sticky label inside the tank lid.
16:00Month-end lab numbers. Someone counts fertilisation and blastulation rates from the lab book with a calculator.
18:30A thaw for tomorrow. Twenty minutes with a torch in the tank finding which goblet the straws are in.
An egg retrieval day on ConceiveX
The Same Eleven Oocytes, Six Touches, One Record.
08:30Egg retrieval closes in theatre and eleven oocytes post to the bench worklist. The dish label prints from the couple record.
09:15Sample barcode scanned against the couple. The second embryologist scans to witness. Two seconds, logged.
10:00ICSI form opens pre-filled with the mature count. Each dish witnessed by scan, not signature.
11:30Day-3 grades entered at the bench with photos and incubator slot. The clinician sees them the same minute.
13:00Straw labels print from the vitrification worklist. Tank, canister, goblet, position and media lot saved to cryo inventory.
16:00Fertilisation, blastulation and post-thaw survival rates per embryologist are already on the lab dashboard.
18:30Tomorrow’s thaw list shows tank 2, canister C, goblet 14, straw 3, and the disposition consent it is thawed against.
Labs running on ConceiveX
Labs That Grade Embryos, Not Registers.
Embryology labs from one tank to eight, inside centres and taking referrals. Chennai’s bench was the first to ask us to run an egg retrieval day on it.
“We are three embryologists, two tanks and four incubators. ConceiveX made every dish, straw and grade double-witnessed without slowing the bench down.”
Dr. Kavitha IyerLab Director
900
cycles a year
41%
less grading write-up
0 unwitnessed
dish or straw hand-offs since go-live
Four weeks, first witnessed egg retrieval
Go Live in four weeks, with Our Embryologist at Your Bench.
Two weeks of tank mapping and witnessing-register migration, a week of bench training for every embryologist and each referring centre’s lab coordinator, and an retrieval-day go-live with our embryologist at the bench for the first week of retrievals.
Witnessing register, lab book, media lot log and every straw’s tank, canister and goblet position, ending in a tank audit your senior embryologist signs.
2
Week 2
Configure
Gardner grading scheme, media lot tracking, incubator slot map, dish and straw label printer, bench scanners and embryo disposition rules.
3
Week 3
Train
Every embryologist at their own bench on live dishes, ICSI and vitrification worklists. Theatre and OPD teams trained on the oocyte and grade hand-offs.
4
Week 4
Go live
First egg retrieval of the week. The paper witnessing register closes that morning and our embryologist stays through the first Day-5 grades and first thaw.
Before you switch
Six Things Lab Directors Ask Us First.
01 / 06
Question 01 of 06
We have three embryologists and one tank. Is this too much for us?
No. Most labs on ConceiveX have one to four embryologists and one or two tanks. Start with double witnessing, grading and cryo inventory. Andrology, the donor bank, time-lapse and PGT-A worklists switch on when the bench needs them and stay hidden until then.
Power Your IVF Practice with India’s Secure, Compliant IVF Platform
Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.
NHA Approved
IVF clinic records recognised under India’s digital health standards.
ABDM Compliant
First IVF platform integrated with the ABDM health network.
ART Act Compliant
Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.
FHIR Compliant
IVF cycle, lab and patient records interoperable on the FHIR standard.
ICMR Guidelines
Follows ICMR national guidelines for ART clinics and embryology labs.
Trusted by Fertility Teams
Rated by the People Who Run Embryology Labs
Lab directors, embryologists and IVF specialists, on every major software review platform.
5.0/5
SoftwareSuggest
User Most Likely to Recommend, Winter 2023
5.0/5
Slashdot
Verified reviews from IVF labs
4.6/5
Capterra
Rated by embryology lab users
4.8/5
Software Advice
Rated for embryology lab management
5.0/5
SourceForge
5-star reviews from lab teams
Before you ask
Questions About Embryology Labs
Pricing+Can a standalone or referral lab use it without the clinic EMR?
Yes. A referral lab runs the lab and cryo modules on its own, gives each referring centre a worklist login, and sends grades and freeze locations back as a witnessed report. Embryos moving between sites travel with a transfer note, chain of custody and the consent they were frozen under. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
Per login per month: Starter ₹1,700 for 2 to 10 logins, Growth ₹1,500 for 11 to 30, Advanced ₹1,300 for 31 to 100, plus GST. Every module is in every plan. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
No. Setup, migration, onboarding and training are included in every plan. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
No. Only named staff logins are counted. Patients, cycles and the patient app are unlimited. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
₹200 a login every month, so Growth drops from ₹1,500 to ₹1,300. Billed once a year with a reminder 30 days before renewal. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
Yes. Add or remove logins any time and the next invoice adjusts pro rata. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
Pricing+What happens if we cross a plan's login limit?
You move to the next plan automatically at its lower per-login rate. Nobody is cut off. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
The hospital plan with IPD, OT and TPA is ₹2,100, ₹1,900 and ₹1,700 a login. Everything else is identical. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
No. The only paid extras are on the Pricing page: on-site training days beyond your plan hours and SMS packs above the included quota. Plans run ₹1,700, ₹1,500 and ₹1,300 a login a month plus GST with every module included; see the price list or work out your own number.
Go-live+How long does it take to go live, and do we postpone retrievals?
Four weeks, contract to first egg retrieval. Two weeks to migrate the witnessing register, lab book and every straw position (with a tank audit you sign), a week of bench training for every embryologist in Hindi or English, then an retrieval-day go-live with our embryologist in your lab through the first Day-5s. No retrieval is postponed to switch. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
The median is 19 days from first login to first live morning. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
Patient demographics, cycle history, lab records, cryo registers, stock, billing balances and documents, from any system or from paper. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
A ConceiveX implementation specialist. Your team checks the result and nobody retypes records. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
No. Clinics run both systems for a week or two and switch on a quiet morning. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
Two rounds per role, in English or Hindi, on your own data, plus the role videos. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
Training is role-specific and short, and go-live week has a specialist on call from 7 a.m. Most teams prefer the new system by day three. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
Yes. Front desk and billing first, then the lab a week later, is the most common order. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
Yes. A dated plan with owners on both sides, shared on day one of onboarding. Migration is included in every plan and the median go-live is 19 days; three clinics describe their switch.
Support+Is ConceiveX a lab system, or a clinic EMR with a lab tab?
It is both, and the lab was built first. Andrology, ICSI, fertilisation checks, grading, vitrification and the tank map are lab screens designed at the bench, with barcode witnessing on every step. They write to the same couple record the clinician uses, so the OPD reads the lab without a phone call. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Seven days a week, 365 days a year, on +91 8860 460 800. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Hindi, Gujarati, Marathi, Tamil, Telugu and English on every shift. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
The phone is picked up within three rings. P1 incidents get a callback within 15 minutes. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Yes, on every plan, with no per-call charge. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
ConceiveX staff who have worked inside a clinic, not an outsourced call centre. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Only with your permission, per session. Every access is logged and visible to your account owner. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Yes. Over 400 articles and role videos, searchable from inside the product. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Yes. A customer success manager runs your onboarding and quarterly reviews. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.
Compliance+How does the tank map stay right when embryologists change shifts?
Because nobody types a position. When a straw is vitrified, its tank, canister, goblet and slot are chosen on screen and the label prints from that choice. A thaw scans the straw out. Every movement is witnessed and timestamped, so the map is the log, not a copy of it. Storage renewals and consent expiries flag themselves. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Forms 8 to 14, the registers and the inspection pack, pre-filled from the record. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Compliance+Are consents signed on a tablet legally valid?
Yes. E-signatures with timestamp, device and witness meet the IT Act and the ART Rules. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Yes. Form F is generated from the scan record and filed with the monthly return. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Barcode double-witnessing at every bench step, logged with both identities and the time. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Compliance+Can we produce an inspection pack quickly?
One click exports consents, registers and the audit trail for any couple or date range. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Yes. Registry submissions export with validation. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Daily QC records, SOP limits and incident logs match the NABH checklist items for ART. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Coded IDs, with identity documents stored separately and access-logged, as the Act requires. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.
Training+Does it work with time-lapse incubators, PGT-A and our label printers?
Yes. Time-lapse annotations and images attach to the embryo, biopsy tubing worklists and PGT-A results post to the same embryo before transfer, dish and straw labels print from the worklist, and barcode scanners drive witnessing. Custom instruments can be connected too. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Yes, in every plan. Two rounds per role during onboarding, then unlimited videos and articles. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
About two hours per role, split into short sessions between patients. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Yes. Every role video has Hindi and English versions with captions. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Yes. The role track in the Help Center takes a new hire from login to first task in an afternoon. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Yes. Lab training is bench-side on your own scanners and label printers. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Yes. Monthly webinars, and your success manager can schedule a refresher any time. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Yes. Checklists and one-page guides for the front desk, nursing, lab and billing. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
Training+Can we train on a sandbox before go-live?
Yes. A training workspace with sample couples is available throughout onboarding. Training is included: the role videos and the Help Center get a new team member running in an afternoon.
About a week for most labs: label printers, scanners, SOP limits and the daily rounds, then a parallel run on real cycles. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Integrations+Does it connect to our ultrasound machine?
Yes. Follicle measurements and images import from most scanners over DICOM. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. Invoices, receipts and credit notes post as vouchers nightly or on demand. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Integrations+Which diagnostic labs are integrated?
Thyrocare, Dr Lal, Metropolis and others over FHIR. Results land in the cycle automatically. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Integrations+Does it work with time-lapse incubators?
Yes. Vitrolife and Esco images and annotations attach to the embryo record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. Reminders, reports and receipts go out on WhatsApp Business from the couple record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. HL7 and FHIR interfaces for admissions, pharmacy and billing. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Yes. REST with webhooks for every cycle stage, documented publicly. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Integrations+Which payment gateways are supported?
Razorpay, PayU and UPI, with EMI through partner banks. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.
Product+Can embryologists work on a tablet with gloves on?
Yes. The bench screens use large targets and scan-first input so nothing needs typing at the hood. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
It runs an IVF clinic on one record: EMR, cycle tracking, embryology lab, billing, consent, cryo, pharmacy and a patient app. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Core screens keep working on a lost connection and sync when it returns. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Yes. Doctors and managers get iOS and Android apps, and the full product runs in any browser. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Yes. Consents, protocols, reports and price lists are templates you own. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
IVF centres, chains, fertility hospitals, embryology and andrology labs, gamete banks, surrogacy programmes and gynaecology clinics. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Yes. A 45-minute demo on your own workflows, then a 14-day trial. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.
Tell Us Four Things About Your Lab and We Will Show You Its Egg Retrieval Day.
No slide deck. We set the demo up as a lab your size, your tanks, your grading scheme, your witnessing rules, and walk eleven oocytes from the theatre door to the straw.
1A 40-minute walkthrough with an embryologist who has done a lab go-live, not a sales call.
2A written four-week plan for your lab, with the tank-migration list and witnessing rules mapped.
3Pricing for your licence count and cycle volume, in writing, before you decide anything.