Consent Management

IVF Consent Software for Every Form, Both Partners

ConceiveX consent management gives fertility clinics ART Act 2021 forms in 12+ Indian languages, tablet counselling, e-sign by both partners and a witness, and every signed version locked to the cycle with a full audit trail.

0

missing consents at retrieval

12+

Indian languages for consents

1 click

to export the consent bundle

ConceiveX IVF consent management: consent form on a clipboard with checked clauses and e-signature, patient records, secure lock and consented, secure, compliant badges

What consent management covers

One Consent Pack, Signed by Both Partners

Paper consents get signed in a hurry and filed in a cupboard. ConceiveX assembles the right ART Act pack for each cycle, counsels the couple through it on a tablet in their language, collects every signature and witness, and locks each signed version with its audit trail.

  1. 01

    ART Act Form Templates

    ART Act 2021 forms for IVF, ICSI, freezing, donor, surrogacy and PGT ship ready. The pack is assembled per cycle type.

    ICSI + freezing · 4 forms

  2. 02

    Counselling on a Tablet

    The counsellor walks both partners through each clause on a tablet. Notes, questions and time spent are recorded on the consent.

    Counsellor S. Iyer · 22 min

  3. 03

    e-Sign by Both Partners & Witness

    Each partner signs separately on the tablet or by Aadhaar one-time code link. Witness and counsellor sign the identical version.

    Anjali · Rohit · witness ✓

  4. 04

    12+ Indian Languages

    Consent text in Hindi, Gujarati, Marathi, Tamil and more, with the English form alongside so the legal wording never changes.

    Hindi · English side by side

  5. 05

    Versioned & Locked to the Cycle

    Every signed consent is time-stamped, tamper-sealed and locked. A template update never touches a signed copy.

    Version 3 · locked 22 Aug 14:32

  6. 06

    Pre-Procedure Consent Gate

    Egg retrieval, transfer and freezing check the consent pack first. A missing signature blocks the step and chases the partner.

    Retrieval check · 4 of 4 signed

Six capabilities, one consent pack. Every form counselled, signed by both partners, witnessed and sealed.

See consents signed

Consent pack

Pick the Cycle Type, the Consent Pack Follows

Choose ICSI with embryo freezing and the right ART Act forms line up. Treatment, ICSI, freezing and storage, plus the counselling record. Donor and surrogacy forms join only when the cycle needs them.

  • ART Act 2021 Forms 8–12 and clinic-specific consents as templates
  • Pack suggested from the cycle type, editable before it is sent
  • Sent to the counselling-room tablet or as a secure link to each partner
ConceiveX · Consent pack · Couple 1250Pack not sent

Anjali & Rohit Sharma · Couple 1250

ICSI Cycle 2 · Dr. Mehta · retrieval planned 12 Sep

Pack builder

Cycle type

IVF / ICSI+ Embryo freezing+ Donor+ PGT

Language

EnglishHindi + EnglishGujarati + English

Counselling room 2 · tablet

Idle · last pack closed 13:40

Send pack to tabletSending 4 forms…On tablet · Room 2 · 14:02

Suggested consent pack

ART (Regulation) Act 2021 · clinic templates version 3

3 forms
8

Form 8 · Consent for ART treatment

Both partners · witness · counsellor

Hindi + English
10

Form 10 · ICSI procedure consent

Both partners · risks and alternatives

Hindi + English
CR

Counselling record

Clause-by-clause notes · S. Iyer

Hindi + English
9

Form 9 · Embryo freezing & storage

Storage term · renewal · disposition

Hindi + English

Donor and surrogacy forms are added only when the cycle needs them.

Counselling & e-sign

Counselled in Hindi, Signed by Both Partners

The counsellor walks the couple through each clause on the tablet, in Hindi with the English text alongside. Anjali signs on the tablet, Rohit signs from his office with an Aadhaar one-time code, and the witness signs the same version.

  • Clause-by-clause counselling with notes and time recorded on the form
  • Separate signatures for each partner, on the tablet or by secure link
  • Witness and counsellor sign the identical version
tablet.conceivexsoftware.in · Counselling · Room 2Counselling in progress

Form 9 · Embryo freezing & storage

Clause 4 of 9 · counsellor S. Iyer

ENHI

4. Storage period and renewal

English text shown alongside · legal wording unchanged

Anjali Sharma · sign here

Signed 14:26

Signatures · Form 9 version 3

Same version for every signer

0 of 3
A

Anjali Sharma

Tablet · Room 2 · counselled in Hindi

Pending
R

Rohit Sharma

Secure link · WhatsApp · signing from office

Pending
W

Witness · Nurse Priya

Tablet · Room 2 · staff login

Pending

Rohit · Aadhaar one-time code

Link not opened yet

All three signed version 3 · tamper-sealed · locked to ICSI Cycle 2 at 14:32

Versioned & locked

Signed Once, Locked to the Cycle for Good

Every signed consent is stamped with date, time, device and signer and locked to the cycle. When the clinic updates a template, new cycles get the new version. Signed copies never change.

  • Version history from draft to counselled to signed
  • Audit trail of every view, download, print and blocked edit
  • Template updates never touch a signed copy
ConceiveX · Consent record · Form 9 · Couple 1250Locked

Form 9 · Embryo freezing & storage

Anjali & Rohit · ICSI Cycle 2

Locked
V1

Draft · pack created

20 Aug 11:05 · Dr. Mehta · template version 3

V2

Counselled

22 Aug 14:20 · S. Iyer · 9 clauses · notes attached

V3

Signed & locked

22 Aug 14:32 · Anjali · Rohit (one-time code) · witness · sealed

Template version 4 published · 05 Sep

Applies to new cycles only · this signed copy is unchanged

Edit consentDownload PDFLocked · signed 22 Aug 14:32 · cannot be edited

Audit trail

Every view, download and print · sealed

Sealed
DM

Viewed · Dr. Mehta

23 Aug 09:12 · OPD · pre-retrieval check

View
A

Downloaded · Anjali (portal)

23 Aug 19:40 · Hindi + English PDF

Download
FD

Printed · Front desk

24 Aug 10:02 · 1 copy · for file

Print
NP

Edit attempted · Nurse Priya

05 Sep 11:48 · blocked · consent is locked

Blocked
V4

Template version 4 published

05 Sep 12:00 · new cycles only · version 3 unchanged

Template

5 events · seal verified 09 Sep 08:00 · nothing changed since signing

Consent gate & export

No Retrieval Starts With a Consent Missing

Before egg retrieval or transfer the software checks the pack. A missing signature is chased on WhatsApp, the theatre list shows the gate, and when the authority asks, the consent bundle exports in one click.

  • Consent gate on egg retrieval, embryo transfer and freezing
  • WhatsApp reminder with a signing link to the partner who has not signed
  • One-click consent bundle for ART authority inspection
ConceiveX · theatre list · Fri 12 Sep · 09:301 consent pending

Egg retrieval · 09:30 · Anjali & Rohit

Pre-procedure consent check · Dr. Mehta · Theatre 1

Retrieval
8

Form 8 · ART treatment

Signed 22 Aug · both partners · witness

10

Form 10 · ICSI procedure

Signed 22 Aug · both partners

CR

Counselling record

S. Iyer · 22 Aug · 9 clauses

9

Form 9 · Embryo freezing

Anjali signed · Rohit not yet signed

Rohit pending

To Rohit · WhatsApp · 07:30

Form 9 (embryo freezing) needs your signature before Anjali’s retrieval at 09:30. Sign with the secure link below.

Locked · 1 consent missingChecking pack…Cleared for egg retrieval · 08:12

Consent bundle · Couple 1250

For ART authority inspection · ICSI Cycle 2

4 forms
PDF

Form 8 · ART treatment

3 pages · 3 signatures · Hindi + English

Ready
PDF

Form 10 · ICSI procedure

3 pages · 2 signatures

Ready
PDF

Form 9 · Embryo freezing

4 pages · one-time-code log · awaiting Rohit

Waiting
LOG

Counselling notes & audit trail

4 pages · tamper-sealed

Ready
Export consent bundleBundling 4 forms…Bundle ready · PDF · 14 pages

Includes signatures, one-time-code logs, counselling notes and audit trail · tamper-sealed

How it works

Consents Signed in Four Steps

01

Fertility specialist

Select

The cycle type suggests the ART Act forms. The fertility specialist confirms the pack.

02

Counsellor

Counsel

Both partners walk through each clause on the tablet in their language, with notes recorded.

03

Both partners & witness

Sign

Each partner signs on the tablet or by secure link. The witness and counsellor sign the same version.

04

Theatre & compliance

Lock & check

The signed copy locks to the cycle. Egg retrieval and transfer check the pack before they proceed.

Connects toAadhaar e-SignOne-time codes by SMSWitness badgesWhatsAppCounselling-room tabletsART authority formatsPatient portal (sign from home)Embryology lab module

Paper vs scanned PDFs vs ConceiveX consent management

Why Paper Consents Fail at Egg Retrieval

Paper forms
Scanned PDFs in the hospital system
ConceiveX consent management
Which forms a cycle needs
Whatever is in the drawer
Generic hospital consent
ART Act pack suggested by cycle type
Counselling in the couple’s language
Explained verbally, unrecorded
English form, translated on the spot
12+ languages, English alongside, notes kept
Both partners’ signatures
One partner signs for both
Wet signature, scanned later
Each partner and witness e-sign the same version
Versions & template changes
Old forms still in circulation
PDF replaced, history lost
Versioned, time-stamped, locked to the cycle
Check before egg retrieval
Nurse flips through the file
Nobody checks
Consent gate on egg retrieval and transfer, reminder sent
Authority inspection
Days of photocopying
Search the shared drive
One-click consent bundle with audit trail

IVF teams on ConceiveX consent management

Every Consent Signed, the Same Relief

Authority export
The ART authority visited in March. Every couple’s consents came out as one bundle with signatures, one-time-code logs and counselling notes. The inspection took an hour, not a week.
Dr. Meera KulkarniDirector, Aarambh Fertility Centre, Pune
Both partners e-sign
Rohit was in Dubai when we needed his freezing consent. He signed by Aadhaar one-time code on his phone, the witness signed here, and the retrieval went ahead on time.
Sneha IyerSenior Counsellor, Genesis IVF, Chennai
Versioned templates
Seven centres, one consent template set. When legal updated a clause, every new cycle got the new version the same day and not one signed copy changed.
Rahul MenonGroup CEO, Nurture IVF Network

Pricing

IVF Software Pricing with Consent Management

Every plan includes the IVF patient EMR. ART Act consent packs, tablet counselling, e-sign for both partners and the consent gate start at Advanced. Secure cloud hosting and migration of existing signed consents included.

Save ₹200/mo annually

Starter

5–25 licences

IVF patient records for new and small fertility clinics

₹1,700 /month

Billed monthly

Get Started
  • Patient EMR & Records
  • Appointment Scheduling & Reminders
  • Internal Team Messaging
  • Unlimited invoices & devices
  • Patient CRM
  • 6 staff logins
  • 24 hrs/year on-call support
  • 3 hrs onboarding & training
MOST POPULAR

Growth

25–100 licences

Cycle tracking and consent-ready records for growing IVF centres

₹1,500 /month

Billed monthly

Get Started

Everything in Starter, plus

  • IVF Cycle Tracking & Protocol Calendars
  • Tally & Accounting Integration
  • Payment Services
  • Patient Portal
  • Insurance & TPA Billing
  • 10 staff logins
  • 48 hrs/year on-call support
  • 5 hrs onboarding & training

Advanced

100–200 licences

Consent management with embryology lab and donor inventory

₹1,300 /month

Billed monthly

Get Started

Everything in Growth, plus

  • Unlimited AI Assistant
  • Unlimited IVF Cycles & Success-rate Reports
  • 30 staff logins
  • Donor & Cryo Inventory
  • Embryology Module
  • Lab & Diagnostic Integrations
  • Consent Management
  • 48 hrs/year on-call support

Enterprise

200+ licences

One consent template set across every centre in the chain

Custom pricing

Tailored for your network of IVF clinics

Get Started

Everything in Advanced, plus

  • Unlimited staff logins
  • Unlimited advanced reports
  • Unlimited support calls
  • Unlimited onboarding sessions
  • Dedicated account manager
  • Priority feature requests

Prices are per licence for ConceiveX IVF software, including consent management, and are final and non-negotiable to ensure fairness for every IVF clinic.

ConceiveX · Consent Management Demo

See Consents Suggested, Counselled and Signed

A 20-minute walkthrough. The ICSI pack suggested, counselled in Hindi on the tablet, signed by both partners and a witness, locked to the cycle and exported as one bundle.

Book a Live Demo www.conceivexsoftware.in
ConceiveX IVF dashboard, patient management, appointments, embryo and lab records, billing and reporting

Security & Compliance

Power Your IVF Practice with ConceiveX
India’s Secure, Compliant IVF Platform

Patient records, embryology data and billing, protected by healthcare-grade security and national health standards.

NHA Approved

IVF clinic records recognised under India’s digital health standards.

ABDM Compliant

First IVF platform integrated with the ABDM health network.

ART Act Compliant

Built for India’s ART (Regulation) Act, 2021 for IVF clinics and banks.

FHIR Compliant

IVF cycle, lab and patient records interoperable on the FHIR standard.

ICMR Guidelines

Follows ICMR national guidelines for ART clinics and embryology labs.

Rated by IVF counsellors & compliance teams

India’s Top-Rated IVF Consent Management Software

Rated for ART Act consent packs, tablet counselling, dual e-sign and audit-ready bundles by IVF specialists, counsellors and compliance teams on every major software review platform.

SoftwareSuggest badge

5.0/5

SoftwareSuggest

User Most Likely to Recommend, Winter 2023

Slashdot badge

5.0/5

Slashdot

Verified user reviews

Capterra badge

4.6/5

Capterra

Rated by IVF consent users

Software Advice badge

4.8/5

Software Advice

Rated for consent management

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5.0/5

SourceForge

5-star user reviews

Itemised

Straight Answers on Consents

Can a partner sign from outside the clinic?7 days

Yes. Each partner gets a secure link on WhatsApp or SMS, reads the same version in their language and signs with Aadhaar or a mobile one-time code. Device, time and location are recorded on the consent. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

What are the support hours?7 days

Seven days a week, 365 days a year, on +91 8860 460 800. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Which languages does support speak?7 days

Hindi, Gujarati, Marathi, Tamil, Telugu and English on every shift. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

How fast is the first response?7 days

The phone is picked up within three rings. P1 incidents get a callback within 15 minutes. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Is support included in the price?7 days

Yes, on every plan, with no per-call charge. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Who answers the phone?7 days

ConceiveX staff who have worked inside a clinic, not an outsourced call centre. Support runs seven days a week in six languages on +91 8860 460 800 and is included in every plan; see how support works.

Is an e-signed consent valid under the ART Act?India

Consents are signed with Aadhaar or one-time-code e-sign under the IT Act, time-stamped and tamper-sealed, and stored with the counselling record and witness signature as the ART Act 2021 rules require. Wet-ink signatures on the tablet are also supported. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

What if a couple withdraws consent mid-cycle?India

Withdrawal is recorded with a reason and timestamp, the affected steps are blocked in the lab and theatre, and the original consent stays on file. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

Where is our data hosted?India

In India, on AWS Mumbai, encrypted in transit and at rest. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

Who owns the data?India

Your clinic. ConceiveX is a processor under the DPDP Act and your Data Processing Agreement. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

Can we export everything?India

Yes, at any time, in open formats, with no fee. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

How are backups handled?India

Encrypted backups every hour, retained for 35 days and restore-tested monthly. Data is hosted in India, encrypted and audited yearly, and you can export everything in open formats at any time; see data security.

Which consent forms come built in?4

ART (Regulation) Act 2021 Forms 8 to 12 for treatment, ICSI, freezing, donor and surrogacy, plus counselling records and clinic-specific consents, ship as templates. Each clinic edits clauses and adds its own forms. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

Does the consent gate block the theatre list?4

Yes. Egg retrieval, embryo transfer and freezing show a consent check on the theatre and lab lists. A missing signature blocks the step and sends that partner a reminder link. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

Can both partners sign on different days?4

Yes. Each signature is captured separately with time, device and witness, and the consent becomes active only when every required signature is in. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

Which ART Act forms are built in?4

Forms 8 to 14, the registers and the inspection pack, pre-filled from the record. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

Are consents signed on a tablet legally valid?4

Yes. E-signatures with timestamp, device and witness meet the IT Act and the ART Rules. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

Does it handle PCPNDT Form F?4

Yes. Form F is generated from the scan record and filed with the monthly return. Consents, registries and audit trails are built in; the ART Act guide and the lab checklist cover what an inspector asks for.

What happens when we update a consent template?1

A new version is created for new cycles from that date. Signed copies never change. The version each couple signed stays locked to their cycle with its full audit trail. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Does it connect to our ultrasound machine?1

Yes. Follicle measurements and images import from most scanners over DICOM. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Does it sync with Tally?1

Yes. Invoices, receipts and credit notes post as vouchers nightly or on demand. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Which diagnostic labs are integrated?1

Thyrocare, Dr Lal, Metropolis and others over FHIR. Results land in the cycle automatically. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Does it work with time-lapse incubators?1

Yes. Vitrolife and Esco images and annotations attach to the embryo record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Is WhatsApp built in?1

Yes. Reminders, reports and receipts go out on WhatsApp Business from the couple record. Every module shares one patient record, and connections to labs, scanners and Tally are documented in the API documentation.

Which languages are supported?45 min

English plus Hindi, Gujarati, Marathi, Tamil, Telugu, Kannada, Malayalam, Bengali, Punjabi, Odia and Assamese. The English legal text stays alongside the translation on every form. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

What does ConceiveX do?45 min

It runs an IVF clinic on one record: EMR, cycle tracking, embryology lab, billing, consent, cryo, pharmacy and a patient app. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Which modules are included?45 min

All twelve, in every plan, at one per-login price. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Does it work when the internet drops?45 min

Core screens keep working on a lost connection and sync when it returns. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Is there a mobile app for staff?45 min

Yes. Doctors and managers get iOS and Android apps, and the full product runs in any browser. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

Can we customise forms and templates?45 min

Yes. Consents, protocols, reports and price lists are templates you own. See it on your own workflows in a 45-minute demo, configured for your clinic type before you join.

14-day free trial · No credit card required

Set Up Consent Management for Your Kind of Clinic

Tell us which cycles you run and the languages your couples speak. We will show you the consent packs, tablet counselling flow, e-sign and authority bundle configured for your forms.

Book Demo